System>General>Pay Rate Options
Pay rates can also be defined against any system object, e.g. employee, cost center or WBS items. You can also define exception pay rates for when a time entry meets certain conditions. This sets up, more or less, a primary-secondary pay rate structure, where a primary pay rate is a default rate, and a secondary pay rate is an override pay rate. The most common application of these Pay Rate Options are when some employee work is more dangerous than other and receives higher pay. In one customer case, employees in Cost Center X, which is handling and processing toxic waste containers, earn at a higher pay rate than Cost Center Y, which is a distribution center for non-toxic packaged goods. As an example, a common setup in systems used for payroll time tracking and costing is to set the primary rate on the employee. Once enabled, a primary pay rate will appear on all employee profiles in the system's base currency. In this example, we can also set up a secondary override pay rate on Cost Center. Once enabled, an additional area will appear in all employee profiles called "Bill Rate Exceptions." To setup this example:
- Navigate to System>General>Bill Rate Options>Edit
- For Rates Depend On: select Employees
- For Make Exceptions For: select Projects
- For Billable Flag On: select Projects or Tasks to allow additional setups to make Projects or Tasks billable or non-billable.
- For Rates Apply Only For: select Work Hours if you only plan to bill for work hours.
Many other use cases can be supported by Bill Rate Options:
- Where employee work in Cost Center A is billed out higher than Cost Center B use: Rates Depend On: Employees / Make Exceptions For: Cost Center
- Where employee work only depends on the Project use: Rates Depend On: Project / Make Exceptions For: (Blank)
- Where employee work only depends only on the Employee use: Rates Depend On: Employee / Make Exceptions For: (Blank)