How do I Bulk Submit/Unsubmit All Timesheets?

Question

How do I Bulk Submit/Unsubmit All Timesheets?

Answer

Background

For crew timesheet systems, there is a special sequence for timesheet submissions and approvals:

1. Crew timesheets track individual time entries for employees
2. Crew timesheets are submitted and approved each day
3. These data, including submit and approval status, sync with the appropriate individual crew employee timesheets in real time
4. You can view the status of these employee time entries by viewing the Approvals view (the checkmark view) in an employee's timesheet.
5. Note that the crew timesheet daily submissions and approvals sync with the crew employee's individual timesheet with individual submitted and approved checkmarks. 
6. However, the entire employee timesheet (which is a container for these time entries) is not approved until payroll administrator users submit the entire employee timesheet.
7. When exporting employee timesheets to payroll or accounting systems, your last step should be to submit all employee timesheets
8. When you submit employee timesheets this way, you will end up with a Submitted checkmark on the Timesheets and Approvals tabs. 
9. Additionally, where 100% of an employee timesheet's time entries have been approved on the crew timesheets where the employee's time entries were captured, the system will show the approved checkmark for the approval levels that have been approved.
    

On the Timesheets and Approvals tabs, you can change the submit status for large numbers of timesheet as a system administrator.

Bulk Submitting/Unsubmitting Multiple Pages of Timesheets

You can use 'Bulk Submit' on the Timesheets and Approvals tabs, to Submit all timesheets returned on a timesheet search.  With this method, when you do not place a checkmark on individual timesheet rows, the system will assume that you want to bulk submit all timesheets returned by your search.

Here are the steps:

1. Navigate to the Timesheets tab.
2. Search for the timesheets you want to process.
3. Click on the Tools button (the downward blue arrow on the right).
4. Then click Bulk Submit. 
5. A dialog will pop up asking if you want to "Submit all # timesheets? This number can be a large number of timesheets returned by your search across multiple pages on the Timesheets tab.
6. Click OK.
7. All timesheets in your search will now be submitted.

You can undo this action, or undo these timesheet submissions, by following the same steps and clicking on 'Bulk Unsubmit.'  

Bulk Submit/Unsubmit Checked Timesheets

You can also bulk submit or bulk unsubmit individual rows by placing a checkmark to the left of each row. If no rows are selected, then the system will behave as before, allowing the user to submit/unsubmit all of the search results on the Timesheets and Approvals tabs.

When Should I Bulk Submit/Unsubmit Timesheets?
There are a few important use cases to use these features:

1. Crew Timesheet Submission/Approval Use Cases
   On Crew Timesheets, foremen submit employee time entries each day, but the entire employee timesheet is not being submitted. Bulk Submit allows a payroll or system admin to submit all crew employee timesheets in one action. When these employee timesheets are submitted, the daily approvals will now appear on the Approvals and Timesheets tabs.
2. Large Numbers of Employees Do Not Submit Timesheets
   It might be a rare case, but in some organizations, large numbers of employees will fill out but not submit their timesheets. Bulk Submit allows admins to submit and lock these timesheets and prepare them for sending data to other systems and reporting.