How do I track job codes on Actatek time clocks?
Actatek Time Clock: Job Code Feature
ACTAtek time clocks allow you to record Job Codes with clocks ins. This Job Code data can be integrated your third party payroll/HR/accounting systems for billing, costing or other purposes.
Like a trigger feature, the job code feature can support up to 4,500,000 different combinations of Event Log descriptions.
- Log into the master Actatek time clock system page.
- Navigate to the Actatek system setup
- Go to Terminal Setup > Miscellaneous > Job code
- Click the button to enable the Job Code feature.
- Once enabled, there will be Job Code setup link popped up Access Control.
- Under the Job Code setup page, there will be 3 tables sharing in total of 500 sets of job codes. Job Code table 1 can have 200 job codes, and Job Code table 2 can have 200 job codes, and Job Code table 3 can have 100 job codes.
- For each Job Code table, set a different description as a label for the job codes in the table.
- For instance, Job code 1, might be labeled “Job Department.” Job code 2, can be “Occupations,” etc. It is not necessary to enable all 3 tables. You can just choose only 1 or 2 job code tables.
Adding Job Codes
- To enable the job code table, enable the check box beside the “View List.”
- Add a new job code in the table
- From the job code setup page, click the View List link
- You will see the Job Code List associated with that Job code table.
- Continue adding new job codes into the Job Code table
- After entering the ID and description just hit the “Add” button.
- Once the new job code has been successfully added to the table, you will see it listed in the Job Code List.
- You can set a default Job Code value by enabling the “Set Default” check box in the Job Code List. This feature will automatically enter this Job Code value with the clock in when a user logs in (and does not enter another job code).
- For example, if Job Code ID 1 (Restaurant) is checked “Set Default”, then when user “A” logs in without entering another job code, the system will enter the Job Code ID “1”.
Why using Job Codes?
Under the eventlogs lists, the job code events will be recorded in the following format.
#J1(1) #J2(234) #J3(134)#
This indicates that the user logins as job code (001) from job table 1, job code (234) from job table 2, job code (134) from job table 3.
The most common use of Job Codes are to code time entries for reporting, or for integration with accounting, HR, payroll or other systems that require the Job Code value.
Also, in Pacific Timesheet, when combined with other employee data rules such as pay rates or bill rates, Job Codes can help calculate pay amounts and bill amounts automatically.
A common example is when an employee works on different jobs in a hotel. For example, From 10 am to 12 pm, an employee is being paid with the Job Code “housekeeper” with hourly rate of $10, and from 12 pm to 6pm he is being paid as “front desk service” with hourly rate of $12.